The trade and distribution sector is characterised by dynamic document exchange, such as invoices, orders, warehouse documents, supplier agreements, and logistics documentation. Effective digitisation of business processes enables cost reduction, elimination of paper-based document flows, and improvement in the speed and accuracy of operations. CONTMAN solutions support digital transformation in Trade and Distribution by ensuring regulatory compliance, security, and operational efficiency.
1. Intelligent document extraction and analysis – CONTMAN EiDION
Application:
- Automatic processing of invoices and orders – data extraction, document validity verification, elimination of manual errors.
- Document recognition and classification – the system automatically identifies documents and assigns them to appropriate categories, e.g. invoices, delivery protocols, supplier agreements.
- Sales and logistics data analysis – extracting key information from sales reports, analysing stock levels and delivery data.
- Automatic notifications for missing documents – reminders for contractors about missing invoices, certificates, or transport documents.
- Optimisation of procurement processes – analysis of delivery documents and invoices enables more efficient order management and cost minimisation.
2. Electronic archive of commercial documents – CONTMAN ALTAiR
Application:
- Central document repository – secure storage of invoices, supplier agreements, customs documentation, and product certificates.
- Automatic indexing and OCR – fast searching of invoices, orders, transport documentation, and waybills.
- Integration with ERP and CRM systems – automatic archiving of documents generated in trade and logistics systems.
- Secure access for employees and partners – the ability to grant access to documentation for warehouse staff, salespeople, and suppliers.
- Reduced document handling time – eliminating the need for manual file searches and paper document management.
- Compliance with legal regulations – document archiving in accordance with GDPR and tax regulations.
3. Electronic employee file – CONTMAN EMPLOi
Application:
- Storing documentation for sales and logistics employees – contracts, certificates, qualifications, and employment history.
- Monitoring medical exams and health and safety training deadlines – automatic reminders for credential and examination updates.
- Compliance with GDPR regulations – full control over employees’ personal data.
- Integration with HR and payroll systems – automatic archiving of employee documentation generated in payroll systems.
- Automation of HR processes – reducing the time needed to manage personnel documents.
4. Electronic signature in trade and distribution – CONTMAN SiGNIA
Application:
- Electronic signing of contracts with suppliers and Customers – eliminating the need to print and send documents for signature.
- Faster approval process for orders and contracts – signing contracts, orders, and commercial documents.
- Remote signing of documents by contractors – the ability to sign agreements online, speeding up trade and logistics processes.
- Secure archiving of signed documents – full compliance with legal requirements for commercial documentation.
- Reduction of formal errors – automatic verification of document correctness before signing.
5. Automation of processes in trade and distribution
Application:
- Automation of order processing – electronic document flow for orders and invoices, integration with ERP systems.
- Handling complaints and returns – automatic management of claims, return documentation, and analysis.
- Automatic generation of logistics documents – waybills, invoices, delivery confirmations.
- Supplier and contract management – optimisation of the supplier selection process, cost analysis, and collaboration history.
- Compliance and audit – automatic reporting of documentation compliance with industry regulations.
Benefits for trade and distribution
- Faster order fulfilment – elimination of unnecessary delays in document flow.
- Lower operational costs – reduction in printing, shipping, and document storage costs.
- Data security – compliance with GDPR and tax regulations.
- Mobility and flexibility – document handling online, from anywhere.
- Optimisation of risk management – data analysis and better control over processes.
With CONTMAN solutions, the trade and distribution sector can effectively transition to digitalisation, speeding up processes, reducing costs, and improving Customer service.
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