Leasing companies handle vast amounts of documents, such as leasing agreements, loan applications, customer documentation, legal attachments, and accounting records. Efficient document management, process automation, and regulatory compliance are key to ensuring effective leasing operations. CONTMAN solutions enable the full digitisation of leasing processes, eliminating paper documents and accelerating customer service. Implementing modern document management systems in leasing not only optimises operational processes but also helps companies compete more effectively in the market.
1. Intelligent Document Extraction and Analysis – CONTMAN EiDION
Application:
- Automatic processing of leasing applications – data extraction from forms and leasing agreements, document validity verification.
- Document recognition and classification – the system automatically recognises and assigns documents to appropriate categories, e.g. agreements, repayment schedules, insurance policies, invoices.
- Financial document analysis – extracting key information from Customers’ financial documents, supporting leasing risk assessment.
- Automatic notifications for missing documents – the system detects gaps in leasing documentation and sends notifications to Customers and advisors.
- Optimisation of decision-making processes – leasing data analysis enables the identification of the best Customers and minimisation of risk.
2. Electronic leasing archive – CONTMAN ALTAiR
Application:
- Central repository for leasing agreements and attachments – secure storage of documentation related to operational and financial leasing.
- Automatic indexing and OCR – instant search for agreements, repayment schedules, insurance policies, and annexes.
- Integration with CRM and ERP systems – automatic archiving of documents generated in leasing systems.
- Secure access for Customers and partners – the ability to grant access to documents for Customers and insurance or service companies.
- Reduced handling time – elimination of manual document searches and paper document management.
- Compliance with legal regulations – archiving in accordance with GDPR and industry regulations.
3. Electronic employee file – CONTMAN EMPLOi
Application:
- Handling employee documentation for the sales and leasing operations departments – storing employment contracts, certificates, commissions, and employment history.
- Monitoring training and certification deadlines – automatic reminders for the need to renew qualifications, e.g. for leasing advisors.
- Compliance with GDPR regulations – full control over employees’ personal data in a leasing company.
- Integration with HR and payroll systems – automatic archiving of documents generated by human resources management systems.
- Automation of HR processes – reducing the time needed to manage personnel documentation.
4. Electronic signature for leasing – CONTMAN SiGNIA
Application:
- Electronic signing of leasing agreements – eliminating the need to print and send documents for signature.
- Faster approval process for leasing applications – signing annexes, repayment schedules, guarantees, and powers of attorney.
- Remote signing of documents by Customers and partners – agreements can be signed online, speeding up the entire leasing process.
- Secure archiving of signed documents – full compliance with legal requirements for leasing documents.
- Reduction of formal errors – automatic verification of document correctness before signing.
5. Automation of leasing processes
Application:
- Automation of leasing application process – electronic document flow for leasing applications, integration with scoring systems.
- Processing complaints and service requests – automatic management of repair, vehicle service, and leasing item requests.
- Automatic generation of payment schedules and notifications – reminders for Customers about upcoming leasing instalments and insurance policy updates.
- Managing returns and buyouts of vehicles – optimisation of the end-of-lease process, automatic generation of buyout or return documentation for leasing items.
- Audit and compliance – automatic reporting of leasing documentation compliance with financial regulations.
- Integration with financial systems – automatic transfer of information to the accounting department.
Benefits for leasing companies
- Faster Customer service – automation of leasing processes, elimination of unnecessary bureaucracy.
- Lower operational costs – reduction in paper documentation, courier shipments, and physical archiving costs.
- Data security – full compliance with legal regulations (GDPR, AML, banking regulations).
- Mobility and flexibility – online leasing services, signing documents from anywhere.
- Integration with ERP, CRM, and financial systems – full synchronisation with leasing systems.
- Improved Customer experience – faster contract execution, elimination of unnecessary delays.
- Optimisation of risk management – analysis of leasing data and better control over Customer portfolios.
With CONTMAN solutions, leasing companies can fully transition to digitalisation, speeding up processes, increasing operational efficiency, and improving the Customer experience.
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