Companies in the energy and utilities sector handle vast amounts of technical, operational, and legal documentation related to infrastructure management, supplier and Customer agreements, and legal regulations. Effective document management, automatic classification, and digital processing enable the optimisation of operations, increased security, and compliance with regulations. CONTMAN solutions enable full digitalisation of processes, eliminating unnecessary paper documents and streamlining operational and administrative aspects of business.
1. Intelligent document extraction and analysis – CONTMAN EiDION
Application:
- Automatic classification of infrastructure documents – the system identifies and assigns documents to appropriate categories, such as operating manuals, network diagrams, and supplier agreements.
- Analysis of operational documents – automatic monitoring of maintenance documentation, fault reports, and inspection records.
- Identification of missing documents – the system detects gaps in documentation and sends notifications to the relevant teams.
- Support for operational risk analysis – monitoring key parameters of documentation enables quicker identification of threats and optimisation of preventive actions.
2. Electronic leasing archive – CONTMAN ALTAiR
Application:
- Central repository for technical documentation – secure storage of documents related to network infrastructure, maintenance protocols, technical diagrams, and audit reports.
- Automatic indexing and OCR – instant search for technical documents, service agreements, and maintenance schedules.
- Integration with ERP, SCADA, and GIS systems – automatic archiving of documents from operational and analytical systems.
- Secure access for technical and administrative teams – control of access permissions for documentation for employees, partners, and auditors.
- Compliance with regulations – archiving documentation in accordance with ISO standards, environmental regulations, and network management regulations.
3. Electronic employee file – CONTMAN EMPLOi
Application:
- Managing documentation for technical and operational employees – storing certification, medical exams, employment contracts, and health and safety training records.
- Automatic reminders for expiring certifications – the system notifies about the need to renew qualifications, medical exams, or training.
- Compliance with labour law and industry regulations – full control over HR documentation.
- Integration with HR and ERP systems – automatic synchronisation of employee documents with other personnel management systems.
4. Electronic signature for leasing – CONTMAN SiGNIA
Application:
- Electronic signing of agreements with suppliers and subcontractors – eliminating the need to print and send documents.
- Remote signing of technical documentation – enabling quick approval of maintenance protocols, technical audits, and inspection reports.
- Full compliance with regulations – electronic signatures ensure legally binding documentation in accordance with regulatory requirements.
- Reduced document approval time – automatic workflow enables quick processing of operational decisions.
5. Automation of leasing processes
Application:
- Handling fault and maintenance reports – automatic management of repair requests, integration with network monitoring systems.
- Managing contracts and agreements – workflow enables quick approval of contracts with suppliers, auditors, and infrastructure operators.
- Automation of energy and resource consumption reporting – automatic generation of consumption and operational efficiency reports.
- Audit and compliance – the system automatically monitors operational compliance with environmental regulations, ISO standards, and energy market regulations.
- Integration with network management systems – collaboration with SCADA, GIS, and ERP systems to optimise operational processes.
Benefits for companies in the energy and utilities sector
- Faster handling of technical and operational documents – elimination of paper archives and more efficient information retrieval.
- Data security and compliance with regulations – full control over technical, employee, and legal documentation.
- Mobility and flexibility – remote access to documents and the ability to sign agreements from anywhere.
- Reduction in operational costs – process automation reduces expenses and minimises errors.
- Improved operational efficiency – faster handling of requests, more efficient document processing, and compliance with regulations.
- Integration with SCADA, ERP, and GIS systems – streamlining infrastructure and technical data management.
- Audit and ISO standards management – easy generation of compliance reports and monitoring of quality and regulatory standards.
- Advanced analytics and failure prediction – using IoT data to predict faults and minimise downtime risks.
With CONTMAN solutions, companies in the energy and utilities sector can transition to modern document management, increase operational efficiency, and ensure regulatory compliance.
Schedule a Demo
